Category: Overview

Microsoft Project Viewer Questions and Answers

AxpViewer is a stand-alone viewer for Microsoft Project files that provides access to any MS projects with all their attributes and parameters correctly displayed. With AxpViewer, you can open and view large and complex MS projects, and stay sure that you get the right picture of all the tasks and subtasks, dependencies and time constraints, schedules and assignments, resources and their related data.

 Why do I need a Microsoft Project viewer?

While your company top or line managers might be creating MS or AxProject plans, your project team members might just need to view these plans without having to change or edit them. Or your customer might send you a Microsoft Project file that you need to view. Microsoft Project viewers are used to avoid installing costly project planners solely for viewing project files. That is the point where you can get optimized. Our AxpViewer application is a great alternative to Microsoft Project while it suggests a more affordable and cost effective way to view MPP files.

Optimize your business processes and project collaboration with a more affordable access to viewing MPP files. With AxpViewer, you get optimized where it is reasonable to.

Why use AxpViewer Microsoft Project viewer?

  • affordable access to Microsoft Project files
  • large and complex plans opened
  • multiple project attributes correctly displayed
  • no need to have Microsoft Project installed on your PC

AxpViewer makes your company project management collaboration easy, complete and more cost effective.
Read more on useful features of AxpViewer

Additional reading: 

What is a Microsoft Project viewer?

A Microsoft Project viewer is an application used for importing, opening, and viewing MPP files created with the Microsoft Project software. In contrary to project planners, project viewers provide access only to viewing/reading project plans. This makes MPP viewers inexpensive and cost effective.

How do I benefit from using Microsoft Project viewers?

  •  You save money
  •  You provide access of all the project team members to the project plan
  •  You do not need to have Microsoft Project installed on all your PCs

3 things to keep in mind when choosing a Microsoft Project viewer:

  1. Affordability – The idea of any Microsoft Project viewer is to provide affordable access to MPP files, because installing project planners only for opening project files might involve unjustified costs. A Microsoft Project viewer should save you money.
  2. Accurate import of project details – Your Microsoft Project viewer should support all major Microsoft Project features in order to accurately import and open all project attributes. You probably don’t want your project team to get a wrong understanding of your project – or that of your customer’s – due to numerous inaccuracies in the imported MPP file as compared to the original plan.
  3. Ability to load large projects – A Microsoft Project viewer should be able to open large, complex projects without any failures. 

Project Management Software Questions and Answers

What is project management software?

Project management software is software used by project managers to schedule, control costs, resources and completion terms of their projects. Even complex projects become clear and easy to manage, because they are arranged as a succession of scheduled and interrelated tasks with various resources assigned. Project management software helps managers estimate their project finish dates, calculate project budgets, smartly manage available resources, and timely recognize and resolve critical issues.

Do I need project management software?

If you have a team of professionals all working on or involved in a project, you probably need some tool that will help you organize the collaborative work of all the team’s members, both in time and space. You will need to schedule all the events and tasks to be done in time and arrange them in a logical order, taking account of the way they depend on each another.  All that can be managed with the help of project management software.
 You definitely need project management software if you have to:

  • calculate your project budget and costs
  • know how much time your project will take to complete
  • know what human, material, and cost resources your project will take to complete
  • organize the work of many people responsible for different tasks in your project
  • identify critical issues that may affect meeting project deadlines
  • organize and take full control of the project to ensure its successful implementation
  • your customer works with such software

How would project management software help my project?

  • You will have your project scheduled task by task
  • Project management software helps you schedule all the events and tasks to be done in time and arrange them in a logical order, taking account of the way they depend on each another. Let’s say, some job should be performed prior to another. For example, you may need to have some materials supplied before your production personnel starts their works.  The production process may also involve several steps that depend on one another: preparation works, actual production works, tests, correction, final tests, and approval. If a certain task may not start before another one (for example, the testing of a product may not logically start before the product is finished), you can visually link such tasks as dependent in your project plan. Also, you could arrange some tasks to follow one another, but you could smartly organize your production team to start preparation works together with supplies. When the materials are there, your team will also be ready to start off the production process. Such types of event dependencies can be coordinated in project management software.

  • You will smartly employ personnel throughout the project
  • When there are different people responsible for performing different tasks, it is a challenge to control and organize smooth interaction of all the people involved.  Back to our sample case, different personnel might be employed at each phase of the project: supplies can be handled by procurement managers, while product testing can be performed by qualified testers. In project management software, you can assign different work resources to any task to see who is responsible for what at each phase of your project.
    In your company, the same people can naturally be assigned to several tasks or even projects at a time. For example, testers might have to simultaneously evaluate some other products, or the same designer might be involved in preparing patterns for different projects. In this case, there is a risk of overloading people, and this challenge is successfully resolved with the help of the project management software. Using such software, you would instantly see who is assigned to more tasks than they can handle.  You can also find the ways to resolve this, for example, through resource leveling. You can reassign the task in question to other people, or assign more people to that task, or just reschedule it so that an overallocated person could perform it when less busy.

  • You will easily and quickly estimate your project finish dates
  • Even more importantly, you probably need some instruments to estimate the time that your project will be complete by. Without such instruments, you only have to guess the proposed finish dates of you project. And your forecast would be based on approximate assumptions of how long each task in the project will take. In project management software, you will be able to set time phases for every task in the project and see their calculated durations. Likewise, the length of the entire project will be automatically estimated based on all the tasks’ durations summed up. Thus, project management software will provide you with specific start and end dates for your project, making your project assumptions as clear and accurate as never before.

  • You will timely identify and resolve critical issues
  • Project management software will be helpful if you have strict deadlines for your project completion. When it comes to meeting deadlines, it is important that you understand what tasks are critical to the successful completion of your project right in time. Again, such software can help you duly identify the tasks at risk. For example, with task dependencies set out, you will be able to clearly see that if a certain task is delayed, your entire project may be affected. In project management software, you will also see ways to optimize such a situation. For example, allocate a backup work resource that can replace or help your key responsible person in case they are unable to complete the critical task in time. Or reschedule the predecessor tasks to earlier dates to win more time for the critical one.

  • You will easily calculate your project costs
  • Project management software helps you easily calculate the budget for your project. You may use any types of resources – human, material, or otherwise – throughout your project, and all of them cost money. If you want to know how much attracting a certain professional to the project will cost you, or to calculate the cost of the entire project, a project planner is the right instrument to do this.

  • You can consider different project scenarios
  • You can use project management software to consider different “what if” scenarios for your project development.  You can make various assumptions and see how the project behaves. For example, what if you shift some task to a later date, or employ a more expensive yet more efficient specialist, or use cheaper material resources? How will this affect your project costs, finish dates, deadlines, or resource workload? There can be plenty of scenarios, and project planners provide handy tools to explore them.

    10 things to keep in mind when choosing project management software:

    1. Usability – Nice and user-friendly interface is critical to project management software, since you will be using it to have your project
    2. Affordability – When optimizing project costs is essential, finding a cost effective project management solution is one of the ways to do so.
    3. Variety of task dependencies – In complex projects, events and tasks may depend on each other in different ways. Your project planner should support at least 4 types of task dependencies.
    4. Variety of task constraints and deadlines – A task constraint is a parameter that restricts the task to finish or start before a certain date or time. For best convenience, there should be at least 8 types of task constraints.
    5. Several resource types – In reality, you don’t employ only human resources in your project. There are also material and cost (like rent, airplane tickets, etc.) resources involved. To keep your project true to life, use project management software that allows you to choose from various types of resources, not just work resources.
    6. Team planner supported – Your project management software should enable you to identify resource overloading issues and effectively manage them.
    7. Critical path method supported – When meeting deadlines is critical, it is important to know what events can affect project completion dates. Using a critical path in your project management software, you will instantly identify critical tasks the delay of which may affect the length of the entire project.
    8. Visual Gantt chart – It should support all types of task dependencies, and a mouse use for greater convenience.
    9. Customizable calendars – It is only natural that your resources may have different working schedules or may not be available at the same time. Your project management software should allow you to customize individual calendars for all types of resources, as well as support exceptions and work weeks.
    10. Microsoft Project file import – As long as you’re not using Microsoft Project, this feature is critical to you because your partners or customers may work with mpp files. Select the project management software that is absolutely compatible with MS Project.

    Go and choose your project management tool here

    Microsoft Project viewer – AxpViewer

    At last, the new Microsoft Project viewer is able to display all commonly used project attributes, facilitate previews and to provide wide ranging project views. Think, for example, of large Microsoft Project files full of tasks, subtasks, dependencies and time constraints, schedules and assignments… Or the ingenious plans your project team members might like to view without inaccuracies due to the incompatibility of your Microsoft Project viewer with the original planner.

    Having this new Microsoft Project viewer you can be sure to get the precise picture of any MS projects with all their attributes and parameters correctly displayed. AxpViewer is a great alternative to Microsoft Project allowing you to get a more affordable and cost effective way to view MPP files.

    Get smart with AxpViewer:

    • Get an affordable access to Microsoft Project files
    • Make large and complex plans open easily at your command
    • Get pleased with all multiple project attributes correctly displayed
    • Save your time and money

    Working on a large project is getting more pricy? Use the chance to optimize your business processes and project collaboration with AxpViewer now!
    Read more on useful features of AxpViewer Standard…

    AxProject Professional as the right manager tool

    Tasks Tab

    Project management tool AxProject 2010 is an innovative functionality enriched software. Staying simple to use, the program assumes the best practices and features available in software for project management. AxProject gives assurance in total control over each moment of your project’s progress. It is an optimal budget planning solution that also helps handle critical issues right in time. The project management software provides means to detect possible delays or overloading people. With AxProject, you will be able to respond and subject your project plan to task interruptions and any sort of unforeseen events throughout the actual project progress. AxProject’s interface is absolutely user-friendly and smooth. You won’t feel out of shoes if you’ve ever worked with MS Project 2003-2010, and this makes AxProject a great alternative to Microsoft Project. The interface is coupled with comprehensive project management tools, which makes the complexity of large projects easy to deal with. AxProject planning software gives two important good things extra:

    • Program is totally attuned with Microsoft Project. You can import your *.mpp project files of 2003-2010 formats to the new AxProject 2010 and work with pleasure.
    • You can export any project created with AxProject 2010 as a universal XML format.

    With AxProject 2010 management software you trouble-free will:

    • Create a standard or personalized calendar plan of your project
    • Stay always informed of where your project is standing, what has yet to be done, and how much time and efforts it will take to complete
    • Calculate the exact costs of current and future tasks and all the expenses the project implementation will involve
    • Modify the plan subject to actual project realization and track associated changes in its completion dates or costs
    • Undo or redo any of your assumptions an unlimited number of times
    • Reallocate resources to avoid overloading and optimize critical tasks
    • Use available resources effectively in a smart way

    Learn more about AxProject planning tools..